Submitting CHC Appointee Updates

Letter to county judges and commissioners to submit County Historical Commission (CHC) appointments.

Memo from attorney, David B. Brooks, clarifying frequently asked questions about CHCs, addressing topics like, the validity of non-voting member status, if CHCs can fundraise, private CHC bank accounts, and ultimate oversight of the CHC. We strongly encourage county officals and CHCs to read this material.

County commissioners courts are directed to provide CHC appointee updates in January of odd-numbered years as per the Texas Local Government Code, Chapter 318. The Texas Historical Commission (THC) uses this opportunity to update contact information for individuals who have been re-appointed, in addition to providing information for new appointees. Counties are asked to identify CHC Chairs and Marker Chairs to ensure that the THC connects with the appropriate county contacts on a regular basis.

The CHC Outreach Program tracks appointee roster submissions and produces a cumulative list of CHC Chairs across the state, which is provided as a link on this web page: What are CHCs?

Submitting CHC appointee rosters

Please use the following template to create a roster of CHC appointees. Counties should submit an updated roster at the beginning of each term of service (January of odd-numbered years). CHCs should verify appointee contact information on a regular basis, perhaps at each commission meeting.

CHC Appointee Roster Template

Updates for CHC Chair or Marker Chair. Please notify the THC as soon as possible so that we maintain communication with the appropriate representatives for each county. Remember to indicate if the outgoing Chair will remain on the CHC or if he/she will be vacating the Chair office and the CHC.

All appointee contact updates should be made by editing the CHC's roster spreadsheet (template located on link above). Use that document to provide the contact information (names, telephone numbers, or email addresses) and, then, email the updated roster to the THC at madeline.clites@thc.state.tx.us.

Updates for general appointees. Each CHC must edit its roster spreadsheet to provide accurate contact information (names, telephone numbers, or email addresses) and, then, email the updated roster to the THC at madeline.clites@thc.state.tx.us. These rosters stay on file as a record of service. If a CHC sends information updates for one or more general appointees, they will be directed to make those changes on the CHC's roster.

We specifically request rosters in this excel format rather than Microsoft Word or PDF documents so that information from all 254 CHCs can be merged efficiently.

Supplemental information for county officials and CHCs

Below is a list of supplemental documents created by THC's CHC Outreach Program for county officials. These documents may help provide more information on responsibilities associated with CHCs.

Texas Local Government Code, Chapter 318

Suggested appointee selection criteria

Sample request for appointment--provided by the Tom Green CHC

Sample CHC meeting agenda--provided by the Brewster CHC

Please read the "memo" provided on a web link at the top of this page for answers to frequently asked questions regarding the relationship between county government and CHCs.

Questions concerning the CHC appointment process should be directed to Amy Hammons using amy.hammons@thc.state.tx.us, or by calling 512.475.2692.

CHC appointee rosters and updates should be emailed to madeline.clites@thc.state.tx.us.